Handheld Computers & Rugged PDAs Everywhere



When you walk the halls of MobileDataforce you will see desk's covered with PDAs, rugged handheld computers, bar code scanners, cradles, satellite domes, etc. On a pass a few minutes ago I saw the following:

  • Intermec CN3
  • Psion Teklogix's WorkAbout Pro (different sizes)
  • Socket SoMo (and Socket Bar code Scanner)
  • Symbol MC70
  • Palm Treo 750 (700, 650...)
  • HP iPAQ
  • Dell Axim
  • Symbol 9000
  • T-Mobile MDA
  • Samsumg
  • Casio
  • Mobile Mapper CE
  • Itronix Duo-Touch
  • TDS Nomad
  • Mobile Printers of all kinds

A paradise of mobile gadgets, Windows Mobile applications,cradles and cables that we are testing or deploying at sites around the world.

Two weeks ago one of our senior engineers had a Psion Teklogix WorkAbout Pro on his desk. It was sent to us from a customer in the UK, shipped from the Netherlands and manufactured in France. It contained a specialized RFID radio in it that we configured to work with the PointSync Mobility Platform. This solution was going to be used on RFID enabled "wheelie bins" or large trash containers. What could be more fun?

For those of you pondering how to choose the right hardware for your company's needs, please follow this link and download the document called, "Selecting Appropriate Handheld Computers."

Enterprise Mobile Software Solutions, Buy vs Build

The question came up again today from a prospective customer - Should I buy a mobile software development platform like the PointSync Mobility Platform, or should I build my own for use on mobile handheld PDAs and smartphones? This is a good and fair question. Follow the links below for a detailed discussion on this matter.

New WorkAbout Pro Rugged Handheld Computer from Psion Teklogix


Psion Teklogix has released a new version of their rugged handheld computer called the WorkAbout Pro - 2nd Generation. Here is their description:

The second generation WORKABOUT PRO, more rugged and more feature-rich than its predecessor, enables you to significantly change the wireless handheld device in the field, as your work requirements evolve over time. Psion Teklogix is leveraging existing expansion modules from our first generation WORKABOUT PRO, which are fully compatible with the second generation, providing our customers and partners additional investment protection. The new WORKABOUT PRO supports a variety of field installable expansion modules including scanners, imagers, RFID modules, Wireless LAN (WLAN) Wireless WAN (WWAN) radios, and more. Psion Teklogix takes flexibility to the next level by offering a Hardware Developer’s Kit (HDK) that allows you to develop your own custom expansion modules to address your unique business needs. Some recent developments include expansion modules that take fingerprints, read cattle ear tags, and scan passports.

MobileDataforce has seen many of these devices deployed in rugged conditions with excellent results.

Intermec CN3 Handheld PDA with Card Reader



MobileDataforce is testing a new Intemec CN3 handheld PDA with an attached card reader for one of our clients. It feels nice and balanced in my hand and seems to be a very viable hardware solution for our clients.

Our client wants to perform inspections out-of-doors with this windows mobile device and also charge for services, process a credit or debit card transaction and print invoices and receipts from a mobile printer.

VIN Decoding with the Socket SoMo Handheld PDA & Socket Scanner on GM Automobiles

MobileDataforce is involved with a lot of mobile software project's in the automotive industry. Paintless Dent Removal, windshield repair, automobile bumper repair, upholstery repair, etc. Many of these projects we work on use the ability to scan the barcode VIN (vehicle identification number) on the automobile. Scanning the VIN enables you to quickly pull up all the relevant data on the car and to uniquely identify the car you are servicing.

Yesterday we tried to use the new Socket Pocket PC with an add-on Socket barcode scanner to read the VIN on a General Motors vehicle. No luck. GM automobiles all have their VIN number with barcode on the dashboard so you must scan through the windshield. The scanner is just not bright enough to penetrate the windshield under full sun. This is not unique since about the only device we have tested that does this well in the Psion Teklogix WorkAbout Pro with a laser scanner.

In defense of the Socket SoMo - we are very impressed with the speed of this device and it's PDA capabilities. Our Product Manager uses it daily in the office.

Electric Bikes and Mobile Handheld PDA Software at MobileDataforce


Check out Dave Wasden's new electric bike! As most of you know Dave Wasden is involved in just about everything that goes on here at MobileDataforce from design mobile software to testing it on mobile handheld PDAs. He is the author of a blog on mobile solutions, he conducts many of our PointSync Mobility Platform training classes in Europe, Australia and in North America and manages our sales channels.
He rode this beautiful new electric bike into the office this morning. He bought the kit and added it to a regular bicycle. It goes up to 35 MPH and has a 9 mile range between charges!
With all the new capabilities available on mobile handheld computers you can have turn-by-turn navigation, Bank of America mobile banking applications, Microsoft Office documents, and mobile versions of popular accounting applications all on your Windows Mobile device in your pocket. Who needs a briefcase anymore?

Barnes & Noble's and Handheld PDAs - Symbol PDT 3140


I have a habit. It is a habit that my family has learned to live with. I must confess. I can not pass by a person working with a handheld PDA without stopping to ask them what they are doing. My family has learned to just keep on walking as if they don't know me.

Yesterday, I was walking through Barnes & Noble (a book store) when I spotted an employee working with a Symbol PDT 3140. I first introduced myself and said my interest in her was purely professional (I've got to work on that line). I told her I worked at MobileDataforce and we deliver all kinds of mobile software solutions for use on Symbol handheld computers, and was interested in how she was using it.
"Are you using it for inventory tracking?" I asked.
"No, I am looking up where each book on my cart is to be placed on the shelf," she answered.
She was not using the handheld PDA and mobile software purely as an inventory database, but the software on it was telling her how to do her job the right way based upon planagrams (analysis of how items should be displayed and organized to maximize sales). This is a very good example of how mobile handheld computer solutions can be much more than just portable data storage, or field data collection devices. Huge DB2, SAP or Oracle databases with data mining and business intelligence applications can crunch large numbers and then push that knowledge to the mobile handheld computer of the mobile worker. This allows the most sophisticated intelligence to be shared with the lady in Barnes and Noble, or the electrical utility guy crawling through the briars inspecting power lines via his mobile handheld PDA.

New Rugged Handheld PDA - Trimble Nomad


The new rugged handheld from Trimble & TDS is quite impressive. Follow this link to the full description:
The new Trimble Nomad packs even more functionality into the most powerful and full-featured rugged handheld computer available. Start with an 806 MHz processor, 1 GB of Flash storage, a long-life battery and integrated wireless capabilities like GPS, 802.11g, and Bluetooth. Then select an optional integrated laser bar code scanner and color digital camera. The Nomad also features a high-resolution, sunlight-visible VGA display that shows graphics and maps in crisp detail. And it's fully rugged and just as tough as our other handhelds which means the Nomad offers a lower Total Cost of Ownership (TCO) than consumer-grade handhelds.
In the past I have been disappointed with the lack of muscle and speed in the TDS Recon (a predecessor), and the need to add external GPS, barcode, digital camera assessories, but this new product line seems to have resolved most of those issues. I am a big fan of the rugged, easy grip, water resistant case, and I just think the Tonka Truck yellow is cool!
Many of MobileDataforce's customers work in rough and tumble environments (utilities, construction, asset tracking, inspections, environmental assessments, etc.) and a rugged handheld PDA like the Nomad is a great choice.
Here is another link to a blog on the Trimble Nomad.

What Don't I Know About Mobile Software Solutions & Deployments?



This is always a difficult question. How can you know what you don't know. Well I guess the answer is you find someone who has been there and done that and learn from them.

This blog article is a good starting point. It identifies 51 questions the helpdesk team will want to have answered before large mobile software deployments.

Let me highlight a few of the questions you will want to have answered:
  1. Do you anticipate only needing one specific mobile software application, or many mobile applications over time? Can you start with a mobile software platform that supports all of your mobile needs, or will each mobile application be a separate IT project and use different technologies and infrastructures?

  2. Do you know your exact solution and data requirements in advance, or do you anticipate needing to edit and adjust your mobile application as you learn from your field experiences and users? This will impact both design and schedules.

  3. Do you have an in-house software development capability, budget and helpdesk infrastructure to enable you to customize your own mobile software application(s)?
  4. Do you want to contract your mobile software application design, development and deployment to an experienced mobility company, or build it internally?

  5. Will you be synchronizing your field data with one back-office database, or multiple database applications?

  6. Do you know how to integrate field data to your database applications? Do you have your own DBA that can do this?

  7. Mobile solutions are often used on laptops, Tablet PCs, Smart phones, PDAs, etc. Do you know your exact hardware requirements? Will you be supporting just one device, or all of the above?

  8. If your internal IT staff are developing your mobile solution, do they know how to do the following: support GPS, Barcodes, RFID, Digital Signatures, Digital Image integration, synchronize data across multiple databases, provide helpdesk tools to support large deployments, etc.

  9. Do you have an IT development team that is experienced in designing, developing and deploying mobile applications, or is this their very first mobility project. Can you afford the steep learning curve, time and money developing a mobile application in-house with no experience?

  10. Have you considered the support effort required to manage large mobile software deployments? Do you have software in place to manage this?

  11. The biggest challenge with complex mobile application development is to create the right data model for your mobile application before you start development. Often an appropriate data model for a simple mobile application, is not the appropriate data model once you start adding features in future versions.






Insurance Inspector & Mobile Handheld PDA Inspection Software


Our team in the UK has been busy working with a number of insurance companies on mobilizing their inspection processes. Automobiles that are damaged must be inspected by representatives of the insurance company in order to value the car and appraise the damage.

The inspections take place at the location of the car - so rather than travel to the location, fill out a paper form, submit the paper form to the administration staff to type into a computer - the inspector fills out an electronic inspection form on a mobile handheld PDA and submits it wirelessly to the enterprise computer system for immediate processing.


Mobilized inspection software and processes make so much sense and are very easy to justify on the merits of reduced expenses, reduced errors and better customer service.

HVAC Maintenance and Mobile Handheld PDAs


Access Heating & Air Conditioning came to my house today. Poor them...they did not realize that I work at MobileDataforce and we design, develop and deploy mobile handheld PDA HVAC software applications. They must think I am the most obnoxious customer they have ever had.

"Using a paper form and clipboard I see."
"Yep"
"How do you know what job to do next?"
"They tell me on the radio."
"How many jobs do you do a day?"
"As many as they tell me."
"How do they tell you?"
"I go to the office in the morning and they say - here and hand me a job."
"What about jobs 2-7?"
"I call them on a radio and say I am finished. They say about time now go here or there."
"Do you ever need to review past work orders or maintenance forms?"
"Yep - most of the time the customer has the last one duct taped to the side of the furnace."
"If not?"
"I call the office and ask them to look in the file and read it to me."
"Why three separate forms?"
"One for a service agreement, one is a maintenance checklist and the third is an invoice."
"What happens when you give all that paper work to the office staff?"
"The invoice is put into the computer, the other 2 forms go into a notebook/file folder."
"How long does a service call take?"
"With a customer like you? Too long."
"Sorry...thanks...goodbye!"

I refrained from explaining how we mobilize HVAC operations regularly. It makes so much sense to combine the 3 forms into one mobile software application on a handheld computer. The service agreement, maintenance inspection and invoice could be integrated easily into one electronic form on the rugged handheld computer and the data could be synchronized wirelessly directly to the office computer system.

The service technician could query past visits with a simple online request. Digital signatures and a mobile handheld computer could be used to capture digital signatures and a mobile printer used for the invoice. The invoice could even be emailed to the customer rather than using more paper.

Service orders could be dispatched electronically to the service technicians handheld computer rather than trying to call and read all the information, which the service technician scribbles on a paper tablet while drinking his coffee and driving through the rain in rush hour traffic.

Oh my...I have a lot of work to do.

Auto & Equipment Auctions and Mobile Handheld PDA Inspection Solutions



MobileDataforce has been working on projects in Europe, North America and in Australia/New Zealand that involve inspecting and appraising automobiles and other equipment for auctions and resale. Think about the environment that these activities take place in - mines, construction sites, storage lots, homes, auto dealerships, etc. These environments require one to collect a great deal of data in the field.

Handheld PDAs and mobile inspection software with wireless synchronization back to an enterprise database application in the office provides a huge amount of value. Let's discuss some of it here:
  1. Standardized inspection forms on handheld computers can ensure inspections are complete, uniform, accurate and readable.
  2. Business rules included in the mobile handheld inspection applications can validate that the information is accurate. For example scanning a VIN number on a vehicle can automatically fill out much of the vehicle information automatically and ensure the inspection data matches the vehicle description.
  3. Real time wireless synchronization means the inspection data can be immediately displayed on a website.
  4. Digital camera integration with your handheld computer can attach photos to your inspection data for immediate display on a website
  5. Wireless dispatch means your inspectors can be sent information on where they need to go for their next inspection
  6. In some cases valuation data can be pre-loaded into the handheld computer and aligned with the data collected from the inspection to provide a near real-time appraisal in the field.

Electric & Water Utilities and Inspection Software for Handheld PDAs



In the past week MobileDataforce has been contacted by over 20 electrical and water utilities seeking mobile handheld PDA solutions for inspections. It seems our mobile inspection software fills a significant need for them. Here are just a few of the common mobile software applications that electrical utilities are searching for:


  • Power Plant Inspections
  • Asset Management - Conditional Assessment
  • Meter Repair & Maintenance
  • Line & Pole Inspections
  • Stray Voltage Inspections
  • Health and Safety Inspections
  • Pole Inspections
  • Weld Tracking
  • Construction Management
  • Health & Safety
  • Facilities Management
  • Substation Inspections
  • GIS and mobile applications

Inspection Software on Handheld PDAs

Across the globe MobileDataforce's mobile inspection software solutions designed for handheld PDAs are used in a wide variety of situations and environments. Let me list a few:
  • Food Processing Plants

  • Bridge construction

  • Residential water usage

  • Vehicle inspections for resale

  • End-of-lease auto inspections

  • Mold inspections

  • Roof inspections

  • Heavy equipment auctions

  • Street sign inspections

  • many more...

Yesterday I was involved in learning all about the following:

  • Eddy Current Inspections
  • Non-destructive Testing
  • Tube Plugging Tests
  • Corrosion Tests
  • Ultrasonic Testing
  • Concrete Testing
  • Soil & Water Testing
  • Leak Testing

Our PointSync Mobility Platform is the foundation for all of these inspection software applications. It is a software platform that supports quickly designing, developing and deploying a wide variety of mobile inspection applications for a large number of different mobile handheld PDAs in a quick and cost effective manner.

Mobile Inspection Software and Handheld PDAs in City Government

MobileDataforce has worked with a lot of municipal governments on mobilizing inspections using isnpection software designed for handheld PDAs. Here is a list of the departments in a typical city that conduct regular inspections:
  • City Engineering

  • City Land Use

  • City Forestry

  • City Historic Development

  • City "Right-of-Way"

  • City Traffic Engineers

  • City Building Inspectors

  • City Fire Marshall

  • City Electrical Inspectors

  • City Mechanical Inspectors

  • City Plumbing Inspectors

Many of these departments may have multiple inspections they must perform. In the Fire Marshall department alone they have quite the selection:

  • Fire Alarm

  • Cooking Equipment

  • Wall Rating

  • Wall Penetrations

  • Above Ceiling

  • Exit and Emergency Lights

  • Sprinklers

  • Panic Hardware

  • Standpipe

  • Emergency Extinguishers

  • Many more...

These departments and their associated inspections represent a lot of field data collection activities and internal office data entry. It is easy to see why MobileDataforce provides a lot of mobile inspection software to these agencies and departments.


Business Analytics and Mobile Handheld PDAs

We have many very large customers that are deploying hundreds and even thousands of mobile handheld PDAs to their field services and inspection teams around the world. In addition to all of the efficiencies derived from using mobile software applications that synchronize directly to enterprise database applications back at the office, there is the additional value of being able to analyze services and business metrics in real time. Let me explain:

If your company provides a defined list of services, it is easy to include a feature in your "mobile work order" application that will record the start and stop times on a service. Let's say you have 100 field service technicians all performing the same list of services. It will not take long to understand the average length of time it takes to complete that service. Your job estimates will become increasingly accurate, your planning and scheduling processes better defined and accurate and the individual performances of your field service technicians can be monitored based upon your analysis of the time it takes to complete each service that you offer. You can pay bonuses or give raises to service technicians that have above average service performances and that generate above average profits for the company.

These business analytic features can be included in just about any mobile software application for use on handheld PDAs developed on the PointSync Mobility Platform.

Inspection Software for Mobile Handheld PDAs, Service Requests & Asset Management


Many of our customers that use mobile handheld computers and PDAs for mobile inspections also use them for mobile service requests and asset tracking. Let me provide you with a scenario:


  1. A mobile handheld computer is used to perform an inspection on the condition of a building (company asset)

  2. The information collect from the conditional assessment inspection is synchronized to the enterprise Asset Management system so it can be documented, analyzed and work and budgets assigned to maintain it.

  3. A service request is dispatched to the handheld computer or PDA of the service technician. The service technician completes the work that was dispatched to him/her and the service request is closed and synchronized with the enterprise Asset Management system

Inspections, Asset Management and Service Orders often go hand-in-hand. All three of these functions benefit from the use of mobile handheld computers and PDAs. The data that is collected is in the field, the company's assets are located in many different areas, the work that is performed is also done in many different remote locations.


MobileDataforce's PointSync Mobility Platform is designed specifically to support all of the enterprises connectivity between the enterprise's database applications and mobile field workers.


This link goes to a document that can be downloaded called "28 Reasons to Mobilize".

Mobile Handheld PDAs and Inspection Software


It is very important to select the appropriate and relevant handheld PDAs, Smartphones or Tablet PCs/Laptops when preparing for an inspection project. I have collected many of the most important considerations and published them in a document called, "Selecting Appropriate Handheld Computers".
Inspection software developed for handheld PDAs is unique and requires specialized attributes. It must work in disconnected environments, in rugged and remote locations and support the functionality built into your mobile handheld PDA.
I hope you find this helpful!

Mobile Inspections on Handheld PDAs and the Web


Inspections are of little value if the data is not shared, analyzed and provides relevant information necessary for making solid business decisions. We have worked with several customers who have reported that historic data from field inspections simply got placed in paper file folders and stored. The data was not accessed or viewed by any decision makers!!!

Most if not all of the field inspection software applications that MobileDataforce have worked on synchronize data from mobile handheld PDAs to a database back at the office. Often we are asked to create web interfaces to this data so project participants and management can quickly login and review the collected inspection data from anywhere in the world via a web browser. We customize a series of reports that display the data in relevant and helpful formats for quick and efficient viewing and understanding.




Mobile Inspection Software on Handheld PDAs




Mobile inspection software solutions are the topic of the week. Why? Many of MobileDataforce's largest global customers are in the inspection services business. In addition, rarely are inspections done in an office cubicle. They are most often completed somewhere away from the office and often out-of-doors. My engineering team has been developing and enhancing the PointSync Mobility Platform for many years specifically for companies that have a need to use a wide variety of different inspection applications and other mobile applications in the field.



The image in the upper right corner of this blog - is a screen shot of the PointSync Developer. This is the application companies use to develop each customized inspection. Once the mobile application is designed, developed and deployed the work can begin.

Because the inspection services industry covers such a wide variety of inspections, MobileDataforce created a mobile inspection platform to support the requirements for quickly changing them. Here is a list of a few of the common inspection applications:
  • Building Inspections
  • Power Pole Inspections
  • Substation Inspections
  • Stray Voltage Inspections
  • Power Generation Plant Inspections
  • Pipeline Inspections
  • Health & Safety Inspections
  • Scaffold Inspections
  • Mold Inspections
  • Fire Safety Inspections
  • Conditional Assessment Inspections
  • Auto Inspections
  • End of lease vehicle inspections
  • Quality Assurance Inspections
  • etc...

The list is endless. No one would buy a separate mobile application for each of the thousands of different possible inspections. Companies want an mobile inspection platform that can support all of these possible scenarios. That solution is the PointSync Mobility Platform for Inspections.

Off the Shelf Mobile Applications vs Customized for Handheld PDAs

Often my sales team gets asked the following question, "Should I buy an "Off-the-Shelf" mobile software application, or customize a mobile software application to fit my specific business?" The answer depends on if your business is set-up as an "off-the-shelf" business. Do you conduct your business in the exact same manner as many others in your market? Do you use the same business processes and the same accounting package as the others? Is your product or service business managed in the same manner as others in your market. If the answers are yes, then buying an off-the shelf mobile application is a reasonable option. However, if you conduct your business in a unique manner that offers you a competitive advantage over others in your market, then you may want to customize your mobile software applications and automate the business processes that provide you with these advantages. Let me give some examples:
In this recent blog article I write about companies that want to add asset and inventory tracking functionality to the common service request process. Others may want to add time tracking, mileage, GPS, bar code, digital images and other features to their mobile software application. Some companies like to have a mobile job estimation application on their handheld computer. Once the estimate is accepted, it can be dispatched to the service technicians to begin work.
Our customers tend to have a wide variety of business software applications in their offices. These software applications and accounting packages use a wide variety of databases. Our customers like to select their own mobile handheld computers and software applications. Our customers are often implementing changes to their business processes to provide higher levels of customer service that provide greater competitive advantages. These kinds of dynamic business environments demand and require the ability to rapidly edit and customize mobile business applications to support the growing and changing business.
What company wants to restrict their ability to grow their business, implement "best practices" and business process improvements because of the limitation of an off-the-shelf business application? Not MobileDataforce customers!
MobileDataforce provides a rapid application development environment for mobile software solutions. Our mobile software solutions for handheld PDAs enable you to cost effectively customize your mobile applications to support your ever-changing business needs.




Mobile Inspection Software for Handheld PDAs


MobileDataforce works with many inspection services companies. Our PointSync Mobility Platform enables companies that provide a wide variety of inspection services the ability to rapidly develop new and cost effective mobile inspection applications for use on handheld PDAs and rugged handhelds. The "rapid" part is very important since many inspections are project based, and you can't spend 6 months developing a mobile solution for a handheld.

Some of our customers use the same mobile inspection application routinely, while others do contract work for electrical companies and other large organizations that require customized inspection services based upon the needs of the project. The PointSync Mobility Platform works well for both kinds of project environments.

Mobile Software Solutions for Handheld PDAs and Integration



Mobile software solutions for handheld PDAs have limited value, unless they are synchronized and integrated with business applications back at the office. To that end, MobileDataforce's mobile software applications are integrated with many of the world's most popular database applications including:


  • Sybase & iAnywhere

  • Quickbooks

  • Microsoft SQL

  • Microsoft Navision

  • Microsoft's Great Plains

  • Microsoft Dynamic

  • Microsoft Access

  • Oracle

  • AS 400/DB2

  • MRO Maximo

  • Many more...

The integration with these database applications enable bi-directional database synchronization between the mobile handheld PDAs and the office business software applications. This empowers the mobile handheld user to have the same kinds of visibility to enterprise data as someone sitting in a cubicle in the office. In addition, the office can receive near real-time data from work being done in the field. The efficiencies that are available through mobilization can be enormous.

Hawaii & Mobile Software for PDAs, Smartphones and Handhelds


Greetings Folks,

I am back from a wonderful and relaxing family vacation/holiday on the Island of Maui, Hawaii. I tried to forget about mobile software, PDAs, handhelds and smartphones for a few days, but alas, there are people carrying mobile handheld computers everywhere I go!

Let me give you an update on some of the mobile software solutions my team has been working on over the last few weeks:
  • Paintless Dent Removal - mobile auto/vehicle inspections, services and repair business solutions
  • Bridge inspections
  • Mobile work order management applications for ATM service technicians
  • Electric Utility - mobile inspection & work order applications
  • Building inspection applications for a county government
  • Clinical trials - mobile applications for healthcare service providers
  • Asset management/conditional assessments and preventative work orders
  • Much more...

The key value propositions for many of these solutions are the following:

  1. Accountability of work and workers in the field
  2. Accountability of company assets and inventory in the field
  3. Efficient use and dispatch of field service technicians
  4. Documentation of work completed in the field
  5. Efficient and timely synchronization of field data to the enterprise database
  6. Fast processing and invoicing of work completed
  7. Inspections and documentation of inspections - for just about everything
  8. Faster and better customer service leading to happier customers and greater profits

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